How Can Project Management Software Help?
Project Management Software has numerous benefits that can help manage projects efficiently. A few of the key ways through which Project Management Software helps are discussed below.
1. Planning and Scheduling
You can use Project Management Software to plan different tasks related to the project. Furthermore, the managers can use the software to assign these tasks to team members.
Project Management Software also helps prioritize and schedule tasks and set up deadlines for project deliverables.
2. Team Collaboration
In a project, different members often come together to work on it. As a result, manually handling the day-to-day responsibilities becomes very chaotic. It further increases the chance of project delay.
Project Management Software makes collaboration super simple. It provides insights on project timelines and task updates and keeps everyone on the same page. So, it helps in better communication among all.
3. File Sharing
Most Project Management Software provides a space to upload files and data. The members can use this space to further access and share the files.
Even though there are numerous other storage options, Project Management Software provides all the data in one place, making things easier.
All these factors improve the efficiency of the team members working on a project. Depending upon the project type, other benefits of Project Management Software include better reporting, budget monitoring and remote working.
Top Features That A Project Management Software Should Have
One can only benefit from Project Management Software when it supports certain features. Here is a list of must-to-have features you should consider when selecting a Project Management Software.
1. Task Management Tools
Many managers opt for Project Management Software to manage their tasks. Therefore, task management tools are absolutely non-negotiable.
The task management tools ideally should enable you to:
- Assign tasks
- Create task priorities
- Schedule tasks
- Set deadlines
- Add comments/feedback on updates
These basic features are necessary for Project Management Software to finish a project.
2. Team Collaboration Tools
With collaboration tools of Project Management Software, the manager can ensure efficient communication between all the team members.
Even if advanced communication tools are unavailable, a chat platform should be available in the Project Management Software for instant communication between the team members.
3. Integration Support
Working on a project often requires the help of multiple software and apps. Switching back and forth between software/apps results in time wastage and makes it challenging to manage the task.
Therefore, support for native app integrations is crucial in Project Management Software. When selecting a Project Management Software, ensure it can integrate with the essential software/apps you use.
4. Team Dashboard
Having a team dashboard in Project Management Software can be pretty handy. It can provide insights into the project with just a glance to everyone.
The quick overview of the project ensures that everyone stays focused on their tasks. Furthermore, it improves project transparency.
5. Report and Analysis
It is only possible to monitor the key performance indicators (KPIs) through reports. Therefore, good Project Management Software should have report and analysis features to monitor KPIs easily.
A visualized report of the same is the cherry on the cake. The feature of creating customizable reports in Project Management Software is also helpful for focusing on one particular parameter.
Other good features to have in Project Management Software are invoicing options, a mobile app and time tracking.
